Horse Registration and Passports
of 6 months, must have a passport and must be microchipped
Horses at Shows
Loss of passport
If passport is destroyed
If the horse is put to sleep
Passports issued before 2002
Horse Owners Legal Responsibility
Horse owners are responsible for keeping the information on the horse passport up to date including ownership details and food chain status.
Foals must be registered within six months of birth or no later that 31st December of the year of birth. Failure to do so will mean that ONLY a duplicate passport can be issued. This means that duplicate is stamped across the pages to prevent and trigger fraud checks.
Transfer of ownership must be notified to the passport issuing organisation (PIO) within 30 days of the sale. Failure to do so can incur a fine of up £2000.
Any changes for example; castration, change of name, replacement transponder, changes in coat or outline must be notified and updated in the passport.
If a micro chip has been inserted into a horse that had a passport prior to 2009 this must become part of the horses identity and must be updated in the horse passport and database.
Responsibility of AQHAUK – Passport Issuing Organisation
AQHAUK can only update passports for the UK or horses resident in the UK from EU member states although, AQAHUK must inform the other member state database via the Central Equine Database (CED).
There are many minimum operating standards that we as a PIO have to abide by in law. However, those that are of most interest to horse owner are,
We must complement information outlining the legal responsibilities of owners on our websites and this should included forms, and information on how to send in your passport for the necessary amendments of registration.
The passport must follow the set layout and security binding specified by Defra who enforce EU regulations on behalf of gov.uk.
We must provide passport application packs within 7 days of request and these have been available on the website for some time. We must acknowledge receipt of passport application within 15 working days unless we return your passport within that time. Passport must be issued within 20 working days unless the appropriate fee is not paid or there are circumstances that prevent us from doing so. For example we have requested better outlines or not all information is available.
We are responsible for making sure that silhouettes and transponders match and are completed correctly and legibly and signed by the vet. We can approach vets and breeders to check this information. Very soon all chips will have to be checked against a national chip checker database to prevent fraudulent insertion.
Transfers of ownership must be complete within 10 working days where all forms and information are complete and fees paid.
We must respond to emails and written correspondence within 15 working days and to telephone enquiries within 24 hours of receipt.
Please contact us by email on email@example.com with details of your query and your contact number. We will email or call you to discuss the next steps.