Horse Registration and Passports

DEFRA have stipulated that ALL horses in the UK over the age
of 6 months, must have a passport and must be microchipped

Horses at Shows

Horses at Shows may be checked for passports and you should always carry your passport with your horse when you travel even to a small local show. It is now illegal for anybody to buy or sell a horse unless it has a passport. If you are buying a horse always ask to see the passport before agreeing the purchase.

Loss of passport

If your passport is lost please send the registration form and outline sheet here and include a covering note to advise the passport has been lost and you require a duplicate passport with details of how the passport was lost. Please return this with the relevant fee and a duplicate passport will be able to be issued.

If passport is destroyed

Please return the remains of the passport alongside a registration form and outline sheet here and include a covering note to advise the passport has been destroyed including how and a duplicate passport is required. Please return the passport and form alongside the relevant fee.

If the horse is put to sleep

Please return the passport to us alongside confirmation that the horse has been put to sleep and the date. Please also advise if you wish the passport to be returned to you once it is cancelled and recorded on our database. There is no fee for this.

Passports issued before 2002

Any passport issued before 2002 needs to be checked to see if there is a sheet in it headed MEDICINAL TREATMENT. If it is not there, to have this sheet added free of charge, please send your horse’s passport to the AQHA UK office (together with a stamped addressed envelope for its return)

Equine Passports

Foal Registrations, Transfer of Ownership and Amendments

Horse Owners Legal Responsibility

Horse owners are responsible for keeping the information on the horse passport up to date including ownership details and food chain status.

Foals must be registered within six months of birth or no later that 31st December of the year of birth. Failure to do so will mean that ONLY a duplicate passport can be issued. This means that duplicate is stamped across the pages to prevent and trigger fraud checks.

Transfer of ownership must be notified to the passport issuing organisation (PIO) within 30 days of the sale. Failure to do so can incur a fine of up £2000.

Any changes for example; castration, change of name, replacement transponder, changes in coat or outline must be notified and updated in the passport.

If a micro chip has been inserted into a horse that had a passport prior to 2009 this must become part of the horses identity and must be updated in the horse passport and database.

Responsibility of AQHAUK – Passport Issuing Organisation

AQHAUK can only update passports for the UK or horses resident in the UK from EU member states although, AQAHUK must inform the other member state database via the Central Equine Database (CED).

There are many minimum operating standards that we as a PIO have to abide by in law. However, those that are of most interest to horse owner are,

We must complement information outlining the legal responsibilities of owners on our websites and this should included forms, and information on how to send in your passport for the necessary amendments of registration.

The passport must follow the set layout and security binding specified by Defra who enforce EU regulations on behalf of gov.uk.

We must provide passport application packs within 7 days of request and these have been available on the website for some time. We must acknowledge receipt of passport application within 15 working days unless we return your passport within that time. Passport must be issued within 20 working days unless the appropriate fee is not paid or there are circumstances that prevent us from doing so. For example we have requested better outlines or not all information is available.

We are responsible for making sure that silhouettes and transponders match and are completed correctly and legibly and signed by the vet. We can approach vets and breeders to check this information. Very soon all chips will have to be checked against a national chip checker database to prevent fraudulent insertion.
Transfers of ownership must be complete within 10 working days where all forms and information are complete and fees paid.

We must respond to emails and written correspondence within 15 working days and to telephone enquiries within 24 hours of receipt.

Please contact us by email on info@aqha.uk.com with details of your query and your contact number. We will email or call you to discuss the next steps.

Registrations and Passport applications by post and cheque

If you would like to use this method, please download the relevant AQHA UK forms for Passport Applications and horse transfers from our Download page here

Online Registrations and Passport applications

We’re delighted to be able to offer Online Registrations and Passport applications.  If you would like to take advantage of this service please click the relevant box below